SERVICES EXECUTED BY AND EVENTS
Project Overview
Audience 140+ leading cardiologists Across multiple Franco-African countries Cities Covered Delhi – Education program, welcome gala, sightseeing Guwahati – Plant visit, hospital tour, island party on Brahmaputra cruise Program Duration 7 days (Power-packed schedule combining academics + culture + travel).
Our Approach
1. Venue Management End-to-end booking and coordination of 5-star properties in Delhi & Guwahati. Exclusive conference halls, breakout areas, and hospitality zones tailored to international standards. Pre-event reconnaissance, security planning, and hospitality coordination. 2. Travel, Logistics & Operations Planning Domestic Travel Managed all flight bookings for 140+ guests from Delhi → Guwahati → Delhi. Coordinated seat allocations, group check-ins, and baggage handling. Airport Transfers Multi-lingual support teams at both airports. Real-time tracking and movement control for batch arrivals. Local Delhi Experiences Curated visit to Taj Mahal, Agra. Guided tours + premium transport. Smooth, coordinated movement with time-sensitive scheduling. Guwahati Experiences Ajanta Pharma Plant Visit – full movement management, safety briefings & transmitter-based guided tour. Hospital Visit – seamless coordination with medical institutions. Island Party at Brahmaputra River Cruise – themed entertainment + safety + logistics planning. 3. Design, Ambience & Creative Direction Conference Theme: “Empowering Heart Health” Stage & set design with a modern, minimalist medical-academic aesthetic. 40 ft LED main screen content creation. Scientific-infused visual elements to match cardiology and innovation themes. Registration gateways, branding, standees & communication panels. Integration of technology-enabled check-in systems. Gala Night Theme: “Colors of India” A rich fusion of décor, lighting, floral elements & cultural expressions. Interactive entry experience. Entertainment aligned with Indian cultural storytelling. Photo-op zones & immersive “India-in-One-Evening” experiences. LED Visuals & Multimedia Custom designed motion graphics for: Cultural performances Speaker introductions Brand story sequences Entry ambiance Coherent visual identity across both cities & all event days. 4. Fabrication, Technical Production & On-Ground Execution Full fabrication of sets in both Delhi & Guwahati High-end Audio-Visual setup – line arrays, stage lighting, LED walls, presenter tech Selfie zones, thematic installations & experience areas Stage management + artist coordination 24/7 operations control room for guest management 5. Technology Integration Barcode-based entry management RF transmitters/receivers deployed for: Guided plant tour Hospital visit Real-time data logging & crowd-flow management 6. Cultural, Corporate & Educational Blend The event seamlessly blended: Scientific education (ACME sessions) Exposure to Ajanta’s manufacturing excellence Cultural immersion (Delhi heritage + Agra + Colors of India gala) Scenic beauty (Assam’s Brahmaputra island party) Business networking & knowledge sharing EVENT HIGHLIGHTS 140+ global cardiologists hosted with zero delays Two-city execution with synchronized logistics A 7-day experience covering academic, cultural & corporate touchpoints Completely themed conference + gala night with world-class stage production Technology-led guest management Successful Ajanta Plant & Hospital tours A visually rich experience with custom LED graphics A memorable cruise party on the Brahmaputra THE OUTCOME AND Events delivered an event that was: Flawlessly coordinated Culturally immersive Medically enriching Brand-aligned & experience-driven Touching every detail from airport to cruise-party Ajanta Pharma achieved its key goals: Strengthen global medical relationships Showcase Indian expertise Reinforce ACME as a premium international education platform