1. Venue Management
- End-to-end booking and coordination of 5-star properties in Delhi & Guwahati.
- Exclusive conference halls, breakout areas, and hospitality zones tailored to international standards.
- Pre-event reconnaissance, security planning, and hospitality coordination.
2. Travel, Logistics & Operations Planning
Domestic Travel
- Managed all flight bookings for 140+ guests from Delhi → Guwahati → Delhi.
- Coordinated seat allocations, group check-ins, and baggage handling.
Airport Transfers
- Multi-lingual support teams at both airports.
- Real-time tracking and movement control for batch arrivals.
Local Delhi Experiences
- Curated visit to Taj Mahal, Agra.
- Guided tours + premium transport.
- Smooth, coordinated movement with time-sensitive scheduling.
Guwahati Experiences
- Ajanta Pharma Plant Visit – full movement management, safety briefings & transmitter-based guided tour.
- Hospital Visit – seamless coordination with medical institutions.
- Island Party at Brahmaputra River Cruise – themed entertainment + safety + logistics planning.
3. Design, Ambience & Creative Direction
Conference Theme: “Empowering Heart Health”
- Stage & set design with a modern, minimalist medical-academic aesthetic.
- 40 ft LED main screen content creation.
- Scientific-infused visual elements to match cardiology and innovation themes.
- Registration gateways, branding, standees & communication panels.
- Integration of technology-enabled check-in systems.
Gala Night Theme: “Colors of India”
- A rich fusion of décor, lighting, floral elements & cultural expressions.
- Interactive entry experience.
- Entertainment aligned with Indian cultural storytelling.
- Photo-op zones & immersive “India-in-One-Evening” experiences.
LED Visuals & Multimedia
-
Custom designed motion graphics for:
- Cultural performances
- Speaker introductions
- Brand story sequences
- Entry ambiance
- Coherent visual identity across both cities & all event days.
4. Fabrication, Technical Production & On-Ground Execution
- Full fabrication of sets in both Delhi & Guwahati
- High-end Audio-Visual setup – line arrays, stage lighting, LED walls, presenter tech
- Selfie zones, thematic installations & experience areas
- Stage management + artist coordination
- 24/7 operations control room for guest management
5. Technology Integration
- Barcode-based entry management
-
RF transmitters/receivers deployed for:
- Guided plant tour
- Hospital visit
- Real-time data logging & crowd-flow management
6. Cultural, Corporate & Educational Blend
The event seamlessly blended:
- Scientific education (ACME sessions)
- Exposure to Ajanta’s manufacturing excellence
- Cultural immersion (Delhi heritage + Agra + Colors of India gala)
- Scenic beauty (Assam’s Brahmaputra island party)
- Business networking & knowledge sharing
EVENT HIGHLIGHTS
- 140+ global cardiologists hosted with zero delays
- Two-city execution with synchronized logistics
- A 7-day experience covering academic, cultural & corporate touchpoints
- Completely themed conference + gala night with world-class stage production
- Technology-led guest management
- Successful Ajanta Plant & Hospital tours
- A visually rich experience with custom LED graphics
- A memorable cruise party on the Brahmaputra
THE OUTCOME
AND Events delivered an event that was:
- Flawlessly coordinated
- Culturally immersive
- Medically enriching
- Brand-aligned & experience-driven
- Touching every detail from airport to cruise-party
Ajanta Pharma achieved its key goals:
- Strengthen global medical relationships
- Showcase Indian expertise
- Reinforce ACME as a premium international education platform